• Army Clinical Records Files
• Air Force Clinical Records Files
• Navy and Marine Corps Clinical Records Files
• Coast Guard Clinical Records Files

CLINICALS, X-RAYS, AND OTHER FILES PERTAINING TO MEDICAL TREATMENT AT VARIOUS MEDICAL FACILITIES.

LOCATED AT NPRC (MPR):

Clinical records of personnel serving on active duty including Reserve, NG, and ROTC on active duty or active duty training, and those completely separated or retired. The records are placed in an inactive file upon release of the patient, cut-off at the end of each calendar year, and retired one year after the annual cut-off date. (Hospitals that maintain Clinical Records Libraries retain their clinical records for five additional years.) Clinicals created at non-fixed facilities are retired monthly.

Clinical records of cadets and active and retired uniformed personnel of the Public Health Service, Coast and Geodetic Survey, and VA beneficiaries treated at an Army medical facility after December 31, 1965. The records are placed in an inactive file upon release of the patient, cut-off at the end of each calendar year, and retired one year after the annual cut-off date. Clinical records created at non-fixed facilities are retired monthly.

Inpatient medical records of dependents of Army personnel treated at a Naval medical facility.

Medical records on American Red Cross personnel are withdrawn and forwarded to the American Red Cross.

Health records of U.S. Military Academy (West Point Cadets only). Filed by class year.

LOCATED AT NPRC (CPR):

Entrance and separation X-rays. Interim X-rays are destroyed at the creating facilities five calendar years after date of last film.

Medical Treatment Folder (clinical, outpatient, and individual consultation service case files) of dependents of military personnel, civilian employees, American Red Cross personnel, and U.S. Merchant Marines treated at Army or Air Force Medical Facilities.

Procurement and separation (final type) x-ray files consisting of chest x-rays exposed during complete medical examinations of enlisted personnel accepted as applicants for enlistment as aviation cadets, officer candidates, or for flying service in an enlisted status; and x-ray film of the chest and other parts of the body made as part of the separation medical examination including disability separations not transferred to the VA. These files also include x-rays of the chest and other parts of the body of officer personnel made as part of procurement and separation medical examinations of applicants for appointments as officers, warrant officers, and flight officers. Includes students and graduates of officer candidate schools, active duty examinations, and x-rays of these officers made at the time of relief from active duty or separation from the service.

CLINICALS, X-RAYS, AND OTHER FILES PERTAINING TO MEDICAL TREATMENT AT VARIOUS MEDICAL FACILITIES.

LOCATED AT NPRC (MPR):

Clinical records of Air Force personnel on active duty and other military personnel, including retired, who were treated at Air Force medical facilities. Files are cut-off annually and a new file established as of January 1 each year. Records are retired one year after annual cut-off date. (Hospitals that maintain clinical records libraries retain their clinical records for an additional five years.) (Treatment PRIOR to 1957 are filed with the Official Military Personnel Folder.)

Outpatient service and Dental health records for retired airmen.

Medical records of Cadets and Midshipmen of service academies treated at Air Force medical facilities.

Inpatient medical records of dependents of Air Force personnel treated at Naval medical facilities.

Outpatient medical records of the Public Health Service and Coast and Geodetic Survey personnel on active duty or retired, and their dependents, treated at Air Force medical facilities.

Medical records of VA beneficiaries treated at Air Force medical facilities after 1967.

Interim type x-rays are held for five years at the creating facility and then are destroyed by that facility.

Family Advocacy Program records include the medical records of suspected and confirmed cases of family abuse or neglect, investigative reports, correspondence, family advocacy committee reports, follow-up and evaluative reports, and any other supportive documentation. Located at MPR from 1989 to the present. Prior to 1989, retired to CPR as Child Advocacy Records.

LOCATED AT NPRC (CPR):

Final type (entrance and separation) x-ray film for officers and airmen at time of appointment, enlistment, release from active duty, disability separation, and disqualification for flying status.

Final type (entrance and separation) x-ray film for officers and airmen taken while in a student status at Air Force and U.S. Military Academies, and those pertaining to disqualification for reserve enlistment.

Inpatient medical treatment folders for dependents of Air Force military personnel, civilian employees, non-military foreign nationals, and dependents of allied or neutral armed forces personnel treated at Army or Air Force medical facilities. Also those for VA beneficiaries after 1968.

Inpatient medical records of Public Health Service and Coast and Geodetic Survey personnel on active duty or retired and their dependents treated at Air Force medical facilities.

Child Advocacy records (Family Advocacy Program records) prior to 1989.

LOCATED AT THE GAINING VA REGIONAL OFFICE: Air Force military personnel clinical records for patients separated or retired for disability while in a patient status.

LOCATED AT THE VA REGIONAL OFFICE SERVING THE AREA IN WHICH THE PERSON RESIDES: Health records of military personnel separated or retired for disability and not in a patient status.

LOCATED IN AN ALLIED OR NEUTRAL COUNTRY OF RESIDENCE: Allied and neutral armed forces personnel medical records consisting of clinical and dental records,

x-ray film, and medical examination reports.

LOCATED IN APPROPRIATE NARA REGIONAL RECORDS CENTERS: VA beneficiaries= outpatient medical and dental treatment records, including x-ray film, of VA outpatient clinics. Records are retained in the clinic for four years after last treatment, retired to the records center for 11 more years, then destroyed. Medical records of VA beneficiaries treated at Air Force medical facilities through 1967 were retired one year after annual cut-off to the records center (Kansas City). After 1967, they were retired to the National Personnel Records Center (MPR).

CLINICALS, X-RAYS, AND OTHER FILES PERTAINING TO MEDICAL TREATMENT AT VARIOUS MEDICAL FACILITIES.

LOCATED AT NPRC (MPR):

Records (bound volumes) showing personnel examined for Navy or Marine Corps service during period 1890-1913.

Medical Journals and Reports on Patients (bound volumes) containing the history of medical treatment of Navy and Marine Corps personnel who served during the period 1885-1911. (Those for period 1812-1884 are on file in the National Archives, Washington, DC.)

Hospital Corps rosters dating from 1913-1935 showing name, rate, dates of enlistment and reenlistment, date detached or discharged, and transfers.

Statistical Reports (Form-F and FA Cards) are generally on file for the 1940's. However, many reports were destroyed. Consult the National Research Council to verify records on file.

Medical Officer of the Day Logs showing injuries, serious illness, and information of historical value. Most of these logs date from the 1950's and 1960's. There are some sporadic collections dating from the 1940's up to 1984, but most prior to 1950 have been destroyed.

Sick Call Logs showing daily record of sick call and treatment. Various other daily logs showing record of a medical nature. These logs date from 1943 through 1946.

Clinical records on Navy and Marine Corps personnel treated at U.S. Naval Hospitals and inpatient care at other Naval activities. Also, those for Navy and Marine Corps personnel treated at Army and Air Force medical facilities. Clinicals or patient's treatment folders are transferred to an inactive file upon completion of the treatment. Inactive files are cut-off at the end of each calendar year, retained for one additional year, then retired. (Navy Teaching Hospitals may retain these records for residency training, research, or clinical investigation for a period not exceed five years before retiring.)

Clinical records of members of any of the military services who are discharged from, or die, in any Naval facility. These files are retired two years after the last date of admission.

Medical Treatment Folders (clinical, outpatient, and dental records) on dependents of Navy, Marine Corps, Army, Air Force, and Coast Guard personnel, Civil Service employees, Red Cross, Public Health Service, and Coast and Geodetic Survey personnel treated at a Naval medical facility. Also medical records on other categories of patients such as FBI, State Department, foreign military personnel and their dependents, and "humanitarian" patients treated at a Naval medical facility.

Medical Records of Cadets and Midshipmen of service academies treated at a Naval medical facility.

Drug, alcohol, and obesity treatment files from Naval alcohol rehabilitation centers for 1991 and prior are at MPR. Beginning in 1992, these records are filed at the nearest NARA regional records center. These records have a 10-year retention period.

Family Advocacy Program records include the medical records of suspected and confirmed cases of family abuse or neglect, investigative reports, correspondence, family advocacy committee reports, follow-up and evaluative reports, and any other supportive documentation.

LOCATED AT NPRC (CPR):

Final type x-rays (entrance and separation). Also, photofluorograms dating from 1940.

Medical Treatment Folders (clinical, outpatient, and dental records) for civilian employees of the Navy and Marine Corps.

OTHER:

Clinical Records for active duty personnel treated at a Public Health Service Facility are located at the facility of treatment.

CLINICALS, X-RAYS, AND OTHER FILES PERTAINING TO MEDICAL TREATMENT AT VARIOUS MEDICAL FACILITIES.

LOCATED AT NPRC (MPR):

Medical and dental records, including x-ray films of retired personnel treated at an Army, Navy, or Air Force medical treatment facility. Also, outpatient records of retired USCG treated at Coast Guard facilities.

Reports of Medical Relief dating from 1942 showing name, service number, rate, diagnosis, and number of days of treatment and number of days off duty.

Inpatient medical records of dependents of Coast Guard personnel treated at a Naval medical facility.

LOCATED AT NPRC (CPR):

Medical and dental records, including x-ray films of dependents of Coast Guard personnel treated at an Army or Air Force medical facility.

OTHER:

Outpatient medical records of dependents of Coast Guard personnel treated at a Naval medical facility are at Headquarters, USCG, Washington, DC.

Clinical records for active duty personnel treated at a Public Health Service Facility are maintained at that facility.

Clinical and medical records of U.S. Merchant Marine personnel treated at a medical facility in the United States or overseas in a military installation, are on file at NARA regional records centers. Copies of these medical and clinical records can be obtained by writing to: PHS Health Data Center, Gillis W. Long Hansen's Disease Center, Carville, LA 70721.