FIGURE 2:  GUIDE FOR PROCESSING MANUALLY-GENERATED VA FORM 3101 REQUESTS
 
ITEMS FOR FORM 3101 COMPLETED BY DEPT. OF VETERANS AFFAIRS   BASIC RULES

1. Verify items 8 and 9. 

2. Verify items12 through 15. See rules 1 through 13 in figure 3 for detailed instructions.

3. If continuous periods of service ended under conditions OTH, show latest date eligible for complete separation. See rule 14 in figure 3.

4. If veteran entered active service between 11/12/18 and 4/1/20, inclusive, and did not have prior active service during WWI, state whether or not veteran served in Russia. See rule 15, figure 3.

5. Furnish 90-day statement. See rule 17 in figure 3.

6. If veteran had less than 90 days total active wartime service, furnish reason for separation. See rule 17c in figure 3.

7. Furnish reason for separation from active duty.

8. If veteran had peacetime service only, show reason for separation. If separation by reason of disability, show line of duty and disease or injury.

9. Furnish date of birth or age at time of entrance on active duty.

10. Furnish latest home address.

11. Furnish information and/or records requested in item 20. (See rules 14 thru 18 in figure 3 for instructions on eligibility for complete separation, travel time, 90-day statement, Russian service, and service in Moro Province.)

12. If VA has not indicated in item 21 what is needed, and if nothing is to be automatically furnished in relation to the entry in the "Type of Claim" block, ask VA to specify what is needed.

13. Furnish all available medical records, including dental records and physical examinations. See rules 19 thru 23 in figure 3.

14. Furnish character of separation for last period of service only. Also furnish reason for separation from last period of service when reports of physical examinations are not furnished.

15. Furnish copy of DD Form 214 from each period of service extending beyond Jan. 31, 1955, (or as requested). Show copy as an enclosure to VA 3101. (When an extra copy of DD 214 is on file, send it to VA.) Do not enclose DD 214 in a VA envelope unless some other records are also being sent.

(Type of claim) ITEM 12 (Separation
forms on file)
(Data
requested)
APPLICABLE
BASIC RULES
A
B
C
D
DISABILITY X YES X SERVICE 3, 4, 11, 12
" " " " X NO X " 18, or 1, 2, 3, 4, 11
" " " " X YES or |X | NO X MEDICAL 11, 13
PENSIONS X YES X SERVICE 3, 5, 6, 9, 11
" " " " X NO X " 1, 2, 3, 5, 6, 9, 11
" " " " X YES or |X | NO X MEDICAL 11,13
DEATH X YES X SERVICE 3, 4, 6, 11, 12
" " " " X NO X " 1, 2, 3, 4, 6, 11
" " " " X YES or |X | NO X MEDICAL 11, 13
BURIAL X YES X SERVICE 3, 4, 8, 11, 12
" " " " X NO X " 1, 2, 3, 4, 8, 11
" " " " X YES or |X | NO X MEDICAL 11, 13
BODY HELD X YES X SERVICE 3, 4, 8, 10, 11
" " " " X NO X " 1, 2, 3, 4, 8, 10, 11
" " " " X YES or |X | NO X MEDICAL 11,13
HOSP. OR DOMICILIARY X YES X SERVICE  3, 4, 8, 11, 12
" " " " X NO X " 1, 2, 3, 4, 8, 11
" " " " X YES or |X | NO X MEDICAL 11, 13
DENTAL X YES X SERVICE 3, 4, 11, 12
" " " " X NO X " 1, 2, 3, 4, 11
" " " " X YES or |X | NO X MEDICAL  11, 13
INSURANCE WAIVER X YES X SERVICE 3, 4, 11, 12
ITEMS FOR FORM 3101 COMPLXETED BY DEPT. OF VETERANS AFFAIRS  
BASIC RULES

16. Verify items 4, 8, 9, 13, 14, 15, and 16 on VA Form 3101.

17. Furnish any copies of previously verified VA Forms 3101.

18. When information sought can be provided by furnishing a copy of each separation document, send a copy Instead of verifying data on VA Form 3101. Show copy as an enclosure in the reply portion of the VA Form 3101. (When an extra copy of separation document is on file, send it to VA.) Do not enclose document in a VA envelope unless some other records are also being sent.

(Type of claim) ITEM 12 (Separation
forms on file)
(Data
requested)
APPLICABLE
BASIC RULES
A
B
C
D
" " " " X NO X " 1, 2, 3, 4, 11
" " " " X YES or |X | NO X MEDICAL  11, 13
INSURANCE CLAIM X YES X SERVICE  11, 12
" " " " X NO X " 1, 11, 14
" " " " X YES or |X | NO X MEDICAL 11, 13
INSURANCE APPLICATION X YES X SERVICE 11, 12
" " " " X NO X " 1, 2, 7, 11
" " " " X YES or |X | NO  X MEDICAL 11, 13
EDUCATION X YES X SERVICE 11, 12
" " " " X NO X " 1, 11, 15
" " " " X YES or |X | NO X MEDICAL 11, 13
LOANS X YES X SERVICE 11, 12
" " " " X NO X " 1, 2, 11
" " " " X YES or |X | NO X MEDICAL 11, 13
UNEMPLOYMENT X YES X SERVICE 3, 11, 12
" " " " X NO X " 1, 3, 11
" " " " X YES or |X | NO X MEDICAL 11, 13
REBUILT FOLDER X YES X SERVICE 11, 16, 17
" " " " X NO X " 11, 16, 17
" " " " X YES or |X | NO X MEDICAL 11, 13
JOBS BILL X YES X SERVICE 11,12
" " " " X NO X " 1, 11, 15
" " " " X YES or |X | NO X MEDICAL 11, 13